This note describes how you and other ride leaders can set up and manage the Interim small group rides during Covid lockdown. It also has information on signing up to rides.
This is an evolving proceedure and will be updated over the next few weeks!
Please click any of the following for more information...
Are Interim Small Group Rides the same as other rides?
Are non Cycling UK members allowed to join this rides?
Do I have to allow five other Riders?
No. You decide how many people you want to ride with.
Is it first-come, first-served?
Not necessarily. We want our rides to be as open as possible, so if you get more requests than you can deal with, selecting people in the order they ask to join should be the default method. There are however, some good reasons why you might use a different approach:
- Someone might not be able to cope with the ride, or you might find it difficult to invite someone you don't know on a demanding ride. In general, your ride should follow the pace guidance on the website.
- You might prioritise certain types of people (best stated explicitly in your ride description). For example you might prioritise less frequent riders.
- Given the limited size of our rides, you might put someone who recently joined a previous ride to the back of the queue.
- We've put people on notice that if riders fail to turn up for a ride, they might find it difficult to join another one
N.B. If at all possible, however, we want to avoid creating exclusive cliques keeping the inclusive spirit of Winchester CTC rides.
How should I respond to requests?
It depends a little on the type of ride and your policy for prioritising requests. If you think it will take a while to send out invites for your ride, consider acknowledging requests (by email) as you receive them so the sender knows they got through.
In any case, please let riders know whether they are invited or not (maybe putting people you do not invite onto a waiting list) as soon as you can.
What if my ride is oversubscribed?
Check with the web site to see if there's a similar ride that might be undersubscribed that might be able to accept additional riders.
In any case, please let everyone who asks to join your ride know whether they are invited, or not.
Any day or time?
Yes. In fact it's best if we spread rides around a bit to reduce the risk of meeting on the road. This includes different days of the week to usual. We do, however, require you to give riders at least one clear day's notice (preferably more) to give people time to see your ride and respond.
If you change anything that is published on the website, make sure that you notify everyone that has contacted you.
Any start point?
Yes. Different start points reduce the risk of meeting on the road.. Make sure that the start point is easy to find!
Before you add your ride to the web site, please check other rides happening around the same time to make sure you steer clear of them. Please do not specify the start point in your description (to discourage people from just turning up). You can, of course, contact the leader of another ride to ensure you start from different places.
Planning for these rides differs a little from other rides:
We are allowed to gather in public, but not indoors. We can use take-aways, but you will need to find a public, open space to consume your purchases.
Toilet stops might be an issue for your ride. If practical include a public convenience (or two) into your route.
What if someone tries to join uninvited?
You have the right to say no.
If you are already riding with five people, an extra person will render the ride illegal, as well as giving cyclists a bad name. If a seventh person insists on joining the ride, simply stop and do not continue until the person leaves. If they still refuse, abandon the ride making sure everyone is capable of getting home OK.
Please email Ride feedback to report any abuses of these rides.
What if we meet another group of cyclists?
This could be tricky since we could create a large, illegal group by accident. Consider:
Changing your route to avoid the other group
Slowing down to stay a good distance behind the other group
Stopping for bottle-stop or a refreshments stop to stay separate from the other group
If you have to pass, do it as quickly as possible with enough speed to pull significantly ahead in a short time. While passing, try to keep as much distance from the other group as possible. If it is safe to do so, try to pass as a distinct group to make it clear to observers that you are two, different groups
How to sign up for a ride
To sign for a ride:
- Goto to the entry on the calendar.
- Click on the contact link (leader name) in the discription; this will open a contact form to send an email to the leader.
- Please put the ride description / date into the subject - this way the leader will know which ride you are asking to join.
The leader will respond by email to confirm your place (or not).
Outline Process for organising a ride - Interim version
Information for the website will probably include:
2) If you wish, promote ride on the Wincheter CTC Google Group and any WhatsApp group set up by Winchester CTC. These rides are initially restricted to Cycling UK/Winchester CTC members only although they may be expanded to include guest riders in due course.
3) Respond to reservation requests via email.
4) If any details on the website are updated please email accepted riders to keep them informed.
5) Send details of start place etc to those accepted.
6) Enjoy the ride.
How to add your ride to the Calendar
Outline instructions are here.
Thanks to Portsmouth CTC for allowing us to use their guidance notes as a basis!