NOTES FOR LEADERS AND BACK MARKERS
(to be read and noted by all riders)
Leaders are an essential part of CTC rides and make an important contribution to the success of the club. Leading a ride can be an enjoyable activity and members of the committee and other leaders will be happy to help. Just ask.
In order to lead rides for us, we first register you as a volunteer leader with CTC nationally. The Winchester CTC secretary registers leaders and maintains the list. The only other formality is that you have to be a current member of CTC. This registration gives you adequate insurance cover when you lead a ride for Winchester CTC. A summary of the insurance arrangements is included at the end of notes, including a link to the full documentation on the CTC national website.
We appreciate the fact that you have volunteered to give up some of your time to help the club and the aim of these notes is to help you and provide some guidance on issues to be aware of. However each group of riders is different and some elements of the guidance is more relevant to rides with a higher number of novice cyclists whilst other elements are more appropriate for leading faster, more experienced groups.
All those attending Winchester CTC rides will be asked to follow the published Summary Rider Guidance and Rider Guidance. You can, therefore, expect riders in your group to have read the guidance. If the behaviour of certain riders contravenes these documents, please remind them of the documents and the need to read them. Poor behaviour by riders may result in them being asked to leave the group.
In addition to cooperation from fellow riders, the leader on the day can also expect support from other volunteer leaders. Many of our leaders are very experienced and more than happy to share their knowledge with you both before and during the ride.
Some new leaders ask whether any training is provided. We do not currently offer formal training to registered leaders. However, existing leaders will be more than happy to offer support both before and during a ride. We maintain a Leaders’ email list and this is used to discuss issues relating to our rides and is also a forum that you can use if you need to swap your ride because of a subsequent commitment.
Winchester CTC is currently looking into the possibility of offering some training to leaders, including first-aid awareness training.
Before the ride
How you work out the route is up to you: Many leaders still rely on maps (OS Landranger 1:50 000) but increasingly leaders are also using mapping software to devise routes. We are also developing a Route Library for the website and this may help you. Other leaders will also be happy to help you work out a route.
It is not essential to ride the route in advance although obviously, this can be useful if you have time. Identify points of interest, refreshment stops and toilets. Some leaders publish details on our Facebook page or our Winchester CTC Google Group. If you do this, post the information sufficiently in advance to give riders the chance to see it. If you are unsure of anything, don’t hesitate to ask another leader or ride coordinator. It can be helpful to have an extra paper copy of the route available on the day for backmarkers or deputies.
It is often difficult to estimate how many riders will turn up on the day. You should be able to give an estimate and if on the day it is significantly different, please ring from the start. Make sure you have the telephone number with you or have access to the Café List. If you are leading a Sunday ride, don’t forget that the two groups – moderate and faster – use the same coffee venue. Liaise with the other leader.
On the day
At the start:
On the road:
You may decide to split the group at this stage and either nominate a leader to take the group going on or ask some experienced riders to remain with the injured rider. Exchange mobile phone numbers.
After the accident, contact the Winchester CTC secretary for an Accident Report form. After completion, the secretary will send it to the CTC insurer and CTC officer responsible for member groups. This is done after every accident on a CTC ride, however minor and even if no other person is involved.
Registered leaders are covered by Organisers’ Liability and all CTC members are covered by 3rd party insurance.
Organisers’ Liability cover: Cover is provided to all volunteer registered leaders of Winchester CTC (maximum of £10,000,000 perincident) provided that they are current members of CTC. As a leader or event organiser, you are covered against any claim made against you or the Member Group for injury or damage caused to a third party during a led ride or as part of an open event organised by Winchester CTC.
Non-CTC members are covered for the duration of the ride only against claims made against them by a CTC member on the ride. There should be no more than 10 non-members on any one ride and a non-member may only participate in 3 CTC rides before they are required to become members. This limitation does not apply to open events registered with CTC. The full guidance is available at http://www.ctc.org.uk/sites/default/files/file_Public/guidance_note_2_-_2014_member_groups_organisers_liability.pdf
Third-party insurance: Cover of a maximum of £10,000,000 per incident is available to all current individual members of CTC for injury or damage caused by that member to a third party. Members are covered while cycling in touring competitions, reliability or Audax events, time-trials and record breaking. You are not insured for any other form of competitive cycling. The full guidance is at http://www.ctc.org.uk/sites/default/files/file_Public/guidance_note_1_-_2014_members_guidance.pdf